Facility Use Request Estimated fees Totals update as you answer. The church office confirms final charges before payment. General Questions Are you an official member of First SDA Church Huntsville? Select… YES NO Are you an active Department Lead? Select… YES NO If Yes, which department are you the leader? Select… AdventurersAudio / VisualChildrenChildren’s ChoirClerksCommunity ServiceCouple'sDeaconessDeaconsEducationEldersEvangelismFamily LifeFinanceFirst ChoraleGuest ServicesHealthHistorianKitchenMen'sMusicOfficePathfindersPersonalPrayerPrisonReligious LibertySabbath SchoolSabbath School ClassSecuritySeniorSinglesSocial WorkStewardshipTreasuryUnity ChoirUshersVacation Bible SchoolVeteransWomen's Name Phone Number Email Organization (optional) Event Name of Event Description (optional) Day of Event – Start date & time Day of Event – End date & time Setup Time Select one… 30 MINS – 1 HR 1 HR – 2 HRS 2+ HRS Cleanup Time Select one… 30 MINS – 1 HR 1 HR – 2 HRS 2+ HRS Day Before Needed? Select… Yes No Day After Needed? Select… Yes No Security Deposit & Spaces Needed I agree to the Security Deposit terms & conditions. Spaces Needed Sanctuary Fellowship Hall Choir Café Youth Center Children’s Main Space Conference Room Mother’s Room Green Room Tip: hold Cmd (Mac) / Ctrl (Windows) to select multiple. Main Point of Contact Main point of Contact Name Main Point of Contact Phone Number Main Point of Contact Email Address Will the Main Point of Contact be onsite during the event? Select… Yes No If NO, I understand I am expected to be present for inquiries requiring my event’s attention. Event Type What type of event? Concert Wedding Funeral Baby Shower Game Night Birthday Celebration Dinner Meeting Seminar Workshop Conference Social Event Practice Funeral only Will the deceased be encoffined? Yes No Will there be a visitation prior to the funeral? Yes No If YES, what time? Attendance How many persons (estimated) will be apart of the event program/team? 1-5 6-10 11-20 21-50 51-100 +100 How many persons (estimated) will be in attendance? 1-20 21-50 51-100 100-250 251-500 +500 Will there be a need for a setup? Yes No Demographics & Accessibility Age Demographics of Attendees Children (0–12) Teens (13–17) Young Adults (18–29) Adults (30–64) Seniors (65+) Primary Audience Church Members Church Members & Guests Community Event (Open to Public) Private Event (Invitation Only) Approximate Gender Mix Mostly Women Mostly Men Fairly Even Mix Family / Mixed Audience Will Children Be Present? Yes No Estimated Number of Children (if yes) 1–10 11–25 26+ Accessibility Needs Wheelchair Accessibility Needed Assisted Listening / Sound Needs Interpreter Needed None Other Other (details) Is this event open to the public? Yes No Tables, Chairs, Layout Will you need tables/chairs? Yes No Number of Round 8’ Tables Number of Rectangular 6’ Tables How many chairs will you need? What layout will you require? Layout 1 Layout 2 Layout 3 Will you need a podium? Yes No Treasury Questions Will there be any products, goods, or services sold at the event? Yes No Will any monies be collected at the event? Yes No Kitchen Questions Will there be food? Yes No Will the food need to be warmed up or refrigerated? Yes No Food cannot be prepared onsite other than the kitchen staff. I agree to these terms. How long will you need to use the kitchen? 30 MINS – 1 HR 1 HR – 2 HRS 2 HRS – 4 HRS +4 HRS I agree to the foods not allowed on campus (Pork, Shellfish, Catfish, Alcohol). I understand there may need to be a nurse on duty. Audio / Visual Questions Will your event need graphics playback? Yes No Will your event need to be recorded or streamed? Yes No Will your event need video camera work? Yes No Will your event need sound? Yes No Will your event need microphones? Yes No If YES, how many microphones? Will your event require a sound check? Yes No If so, how long will the sound check be? 1 HR 2 HRS Will you be emailing us digital media for the event? Yes No There will be NO sound technicians outside of our department. I agree. What sound inputs and output devices will you need? I understand AV needs 5 days to review media. I will submit the media files to avcrew1@gmail.com 5 or more days before the event. Music Questions Will you need musicians for your event? Yes No If YES, what musicians will you need? Pianist Organist Drummer Guitarist Bass Guitarist Keyboardist Will you be providing your own live musicians? Yes No If YES, will they be utilizing the church’s instrumentation and equipment? Yes No What instruments and/or equipment will be utilized? Keyboard Piano Organ Drums Cables and inputs Headphones and communication devices What instruments will you bring yourselves? Security Questions Will there be contracted security that aren’t affiliated with our church? Yes No Will parking assistance be needed? Yes No Are there any special safety accommodations? Yes No If YES, please specify. Will there be a rider if there’s a special guest(s)? Yes No I confirm the above information is accurate and I agree to follow facility guidelines. No pets except service pets (permits provided in advance) are allowed. I agree.
